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Competence Matrix template

A form in the Personnel, Training and Competence procedure (PR12), mapped to ISO 15189:2022 clause 6.2. Fill it in whenever the task occurs. Used by the quality-management team.

FormISO 15189 · 6.2As needed
Preview of the Competence Matrix as printed by LabToolkit Pro
Calculated automaticallyRed = outside limits
Your LaboratoryCompetence Matrix | YL-QM-FRM-12-F06 v1.0

Record: Competence Matrix — October 2026

SectionHaematology
Year2026
Rating Key: 3 = Competent (can work independently) 2 = Developing (needs supervision) 1 = Not yet trained 0 = Not applicable
Competency Area / TaskStaff Member 1 [Insert Name]Staff Member 2 [Insert Name]Staff Member 3 [Insert Name]Staff Member 4 [Insert Name]Staff Member 5 [Insert Name]Staff Member 6 [Insert Name]Staff Member 7 [Insert Name]Staff Member 8 [Insert Name]Staff Member 9 [Insert Name]Staff Member 10 [Insert Name]Staff Member 11 [Insert Name]Staff Member 12 [Insert Name]Staff Member 13 [Insert Name]Staff Member 14 [Insert Name]
Pre-Analytical
Sample reception and registrationR. NaidooR. NaidooR. NaidooR. NaidooR. NaidooR. NaidooR. NaidooR. NaidooR. NaidooS. DlaminiS. DlaminiS. DlaminiS. DlaminiS. Dlamini
Specimen rejection criteriaS. DlaminiS. DlaminiS. DlaminiS. DlaminiS. DlaminiS. DlaminiS. DlaminiS. DlaminiS. DlaminiA. MensahA. MensahA. MensahA. MensahA. Mensah
Urgent sample processingA. MensahA. MensahA. MensahA. MensahA. MensahA. MensahA. MensahA. MensahA. MensahL. BandaL. BandaL. BandaL. BandaL. Banda
Analytical
Equipment operation and maintenanceL. BandaL. BandaL. BandaL. BandaL. BandaL. BandaL. BandaL. BandaL. BandaK. OtienoK. OtienoK. OtienoK. OtienoK. Otieno
IQC preparation and interpretationK. OtienoK. OtienoK. OtienoK. OtienoK. OtienoK. OtienoK. OtienoK. OtienoK. OtienoT. MoyoT. MoyoT. MoyoT. MoyoT. Moyo
EQA sample processingT. MoyoT. MoyoT. MoyoT. MoyoT. MoyoT. MoyoT. MoyoT. MoyoT. MoyoR. NaidooR. NaidooR. NaidooR. NaidooR. Naidoo
Lot-to-lot verificationR. NaidooR. NaidooR. NaidooR. NaidooR. NaidooR. NaidooR. NaidooR. NaidooR. NaidooS. DlaminiS. DlaminiS. DlaminiS. DlaminiS. Dlamini
Method verificationS. DlaminiS. DlaminiS. DlaminiS. DlaminiS. DlaminiS. DlaminiS. DlaminiS. DlaminiS. DlaminiA. MensahA. MensahA. MensahA. MensahA. Mensah
Calibration proceduresA. MensahA. MensahA. MensahA. MensahA. MensahA. MensahA. MensahA. MensahA. MensahL. BandaL. BandaL. BandaL. BandaL. Banda
Post-Analytical
Result transcription and verificationL. BandaL. BandaL. BandaL. BandaL. BandaL. BandaL. BandaL. BandaL. BandaK. OtienoK. OtienoK. OtienoK. OtienoK. Otieno

… 12 more rows continue on the next page

Sign-off

RoleNameSignatureDate
Completed by
Reviewed by

Shaded cells are calculated automatically. Values in red are outside their limits. † marks a corrected value (see Corrections).

Controlled document. Printed copies are uncontrolled unless stamped.Page 1
A4 landscape · first page · showing 10 of 22 rowsExactly as LabToolkit Pro prints it — with your logo and colours

What it records

  • Competency Area / Task
  • Staff Member 1 [Insert Name]
  • Staff Member 2 [Insert Name]
  • Staff Member 3 [Insert Name]
  • Staff Member 4 [Insert Name]
  • Staff Member 5 [Insert Name]
  • Staff Member 6 [Insert Name]
  • Staff Member 7 [Insert Name]
  • Staff Member 8 [Insert Name]
  • Staff Member 9 [Insert Name]
  • Staff Member 10 [Insert Name]
  • Staff Member 11 [Insert Name]
  • Staff Member 12 [Insert Name]
  • Staff Member 13 [Insert Name]
  • Staff Member 14 [Insert Name]

Instructions on the form

  • Rating Key: 3 = Competent (can work independently) 2 = Developing (needs supervision) 1 = Not yet trained 0 = Not applicable

Sign-off

  • Completed by
  • Reviewed by

Related templates

Use it as a live form in LabToolkit ProGet it in the ISO 15189 template pack (US$149)

Clause references are to ISO 15189:2022; check them against your licensed copy of the standard.