Stock-take & Expired Items Record template
A form in the Reagents and Consumables procedure (PR18), mapped to ISO 15189:2022 clause 6.6. Fill it in whenever the task occurs. Used by the quality-management team.
FormISO 15189 · 6.6As needed
Calculated automaticallyRed = outside limits
Your LaboratoryStock-take & Expired Items Record | YL-QM-FRM-18-F04 v1.0
Record: Stock-take & Expired Items Record — October 2026
Stock-Take Date2026-10-01
Conducted byT. Moyo
| No. | Item Name | Lot No. | Expiry Date | Physical Count | System / Card Qty | Discrepancy | Condition (OK/Expired/Damaged) | Disposition (Use/Quarantine/Dispose) | Action Taken | Reported to Lab Head? (Y/N) | Comments |
|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | T. Moyo | L2409-A | 2026-10-01 | 18 | 18 | Medical Technologist | None required | Y | Within limits | ||
| 2 | R. Naidoo | L2410-B | 2026-10-08 | 17 | 17 | Senior Technologist | None required | Y | |||
| 3 | S. Dlamini | L2411-C | 2026-10-15 | 21 | 21 | Quality Officer | None required | Y | |||
| 4 | A. Mensah | L2412-D | 2026-10-22 | 10 | 10 | Lab Assistant | Investigated and repeated: within limits | N | Within limits | ||
| 5 | L. Banda | L2413-A | 2026-10-29 | 21 | 21 | Medical Technologist | None required | Y | |||
| 6 | K. Otieno | L2414-B | 2026-11-05 | 41 | 41 | Senior Technologist | None required | Y | |||
| 7 | T. Moyo | L2415-C | 2026-11-12 | 31 | 31 | Quality Officer | None required | Y | Within limits | ||
| 8 | R. Naidoo | L2416-D | 2026-11-19 | 15 | 15 | Lab Assistant | None required | Y |
Sign-off
| Role | Name | Signature | Date |
|---|---|---|---|
| Completed by | |||
| Reviewed by |
Shaded cells are calculated automatically. Values in red are outside their limits. † marks a corrected value (see Corrections).
Controlled document. Printed copies are uncontrolled unless stamped.Page 1
A4 landscape · first page · showing 8 of 8 rowsExactly as LabToolkit Pro prints it — with your logo and colours
What it records
- Item Name
- Lot No.
- Expiry Date
- Physical Count
- System / Card Qty
- Discrepancy
- Condition (OK/Expired/Damaged)
- Disposition (Use/Quarantine/Dispose)
- Action Taken
- Reported to Lab Head? (Y/N)
- Comments
Sign-off
- Completed by
- Reviewed by
Related templates
- Goods Receiving Inspection Checklist (PR18-F01)
- In-house Reagent Preparation Log (PR18-F02)
- Reagent Label (PR18-F03)
- Guide: ISO 15189 documentation checklist
Clause references are to ISO 15189:2022; check them against your licensed copy of the standard.