Equipment Inventory List template
A log in the Equipment and Calibration procedure (PR16), mapped to ISO 15189:2022 clause 6.4. Fill it in monthly. Used by the laboratory team.
LogISO 15189 · 6.4Monthly
Calculated automaticallyRed = outside limits
Your LaboratoryEquipment Inventory List | YL-LAB-LOG-16-F01 v1.0
Record: Equipment Inventory List — October 2026
Maintain one record per item. Update calibration and service dates immediately after each event. Flag equipment with expired calibration or overdue service as OUT OF SERVICE.
| No. | Equipment Name | Equipment ID (Unique Lab ID) | Manufacturer | Model / Cat No. | Serial No. | Section / Location | Date Received | Status (Active/OOS/Retired) | Calibration Frequency | Last Calibration Date | Next Calibration Due | Service Frequency | Last Service Date | Next Service Due | Notes / Book of Life Ref |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | S. Dlamini | EQ-012 | MedSupply Ltd | REF-26-001 | EQ-012 | Haematology | 2026-10-01 | Active | 2026-10-01 | 2026-10-01 | 2026-10-01 | 2026-10-01 | REF-26-001 | ||
| 2 | A. Mensah | EQ-013 | LabCore | REF-26-002 | EQ-013 | Chemistry | 2026-10-08 | Active | 2026-10-08 | 2026-10-08 | 2026-10-08 | 2026-10-08 | REF-26-002 | ||
| 3 | L. Banda | EQ-014 | BioDirect | REF-26-003 | EQ-014 | Microbiology | 2026-10-15 | Active | 2026-10-15 | 2026-10-15 | 2026-10-15 | 2026-10-15 | REF-26-003 | ||
| 4 | K. Otieno | EQ-015 | MedSupply Ltd | REF-26-004 | EQ-015 | Reception | 2026-10-22 | Active | 2026-10-22 | 2026-10-22 | 2026-10-22 | 2026-10-22 | REF-26-004 | ||
| 5 | T. Moyo | EQ-016 | LabCore | REF-26-005 | EQ-016 | Haematology | 2026-10-29 | Active | 2026-10-29 | 2026-10-29 | 2026-10-29 | 2026-10-29 | REF-26-005 | ||
| 6 | R. Naidoo | EQ-017 | BioDirect | REF-26-006 | EQ-017 | Chemistry | 2026-11-05 | Active | 2026-11-05 | 2026-11-05 | 2026-11-05 | 2026-11-05 | REF-26-006 | ||
| 7 | S. Dlamini | EQ-018 | MedSupply Ltd | REF-26-007 | EQ-018 | Microbiology | 2026-11-12 | Active | 2026-11-12 | 2026-11-12 | 2026-11-12 | 2026-11-12 | REF-26-007 | ||
| 8 | A. Mensah | EQ-019 | LabCore | REF-26-008 | EQ-019 | Reception | 2026-11-19 | Active | 2026-11-19 | 2026-11-19 | 2026-11-19 | 2026-11-19 | REF-26-008 |
Sign-off
| Role | Name | Signature | Date |
|---|---|---|---|
| Completed by | |||
| Reviewed by |
Shaded cells are calculated automatically. Values in red are outside their limits. † marks a corrected value (see Corrections).
Controlled document. Printed copies are uncontrolled unless stamped.Page 1
A4 landscape · first page · showing 8 of 8 rowsExactly as LabToolkit Pro prints it — with your logo and colours
What it records
- Equipment Name
- Equipment ID (Unique Lab ID)
- Manufacturer
- Model / Cat No.
- Serial No.
- Section / Location
- Date Received
- Status (Active/OOS/Retired)
- Calibration Frequency
- Last Calibration Date
- Next Calibration Due
- Service Frequency
- Last Service Date
- Next Service Due
- Notes / Book of Life Ref
Instructions on the form
- Maintain one record per item. Update calibration and service dates immediately after each event. Flag equipment with expired calibration or overdue service as OUT OF SERVICE.
Sign-off
- Completed by
- Reviewed by
Related templates
- Equipment Operating List (PR16-F02)
- Equipment Decontamination Form (PR16-F03)
- Equipment Maintenance & Occurrence Log (PR16-F04)
- Calibration Certificate Review Form (PR16-F05)
- Interpolation Calculator (PR16-F06)
- Guide: ISO 15189 documentation checklist
Clause references are to ISO 15189:2022; check them against your licensed copy of the standard.