Sample Retention Schedule template
A form in the Pre-examination and Sample Handling procedure (PR20), mapped to ISO 15189:2022 clause 7.4.2. Fill it in whenever the task occurs. Used by the laboratory team.
FormISO 15189 · 7.4.2As needed
Calculated automatically
Your LaboratorySample Retention Schedule | YL-LAB-FRM-20-F05 v1.0
Form: Sample Retention Schedule
| No. | Sample Type | Section | Storage Temp | Container | Minimum Retention Period | Maximum Retention Period | Storage Location | Disposal Method | Comments |
|---|---|---|---|---|---|---|---|---|---|
| 1 | EDTA Blood (post-FBC) | Haematology | 2-8°C | Capped tube | 48 hours | 72 hours | Fridge | Autoclave then dispose | |
| 2 | Serum (post-chemistry) | Chemistry | 2-8°C | Labelled tube | 48 hours | 7 days | Fridge | Autoclave then dispose | |
| 3 | Urine (routine) | Chemistry/Micro | 2-8°C | Closed container | 48 hours | 48 hours | Fridge | Flush drain | |
| 4 | Urine (culture) | Microbiology | 2-8°C | Sterile container | After report | 5 days | Fridge | Autoclave | |
| 5 | CSF | Multiple | 2-8°C | Capped tube | After report | 48 hours | Fridge | Autoclave | |
| 6 | Blood culture bottles | Microbiology | 37°C incubator | Culture bottle | Final read | 7 days | Incubator | Autoclave | |
| 7 | Swabs / cultures | Microbiology | 2-8°C | Plate / tube | After report | 7 days | Fridge/Cabinet | Autoclave | |
| 8 | Plasma (VL/CD4) | Viral Load | −20°C / −80°C | Cryovial | 6 months | 2 years | Freezer | Autoclave | |
| 9 | Whole blood (CD4) | Viral Load | RT (18-25°C) | EDTA tube | After testing | 24 hours | Rack | Autoclave | |
| 10 | Stool | Microbiology | 2-8°C | Closed container | After report | 48 hours | Fridge | Autoclave |
… 3 more rows continue on the next page
Sign-off
| Role | Name | Signature | Date |
|---|---|---|---|
| Completed by | |||
| Reviewed by |
Shaded cells are calculated automatically.
Controlled document. Printed copies are uncontrolled unless stamped.Page 1
A4 landscape · first page · showing 10 of 13 rowsExactly as LabToolkit Pro prints it — with your logo and colours
What it records
- Sample Type
- Section
- Storage Temp
- Container
- Minimum Retention Period
- Maximum Retention Period
- Storage Location
- Disposal Method
- Comments
Sign-off
- Completed by
- Reviewed by
Related templates
- Specimen Acceptance Criteria (reference Card) (PR20-F01)
- Sample Rejection Log (PR20-F02)
- Oral Request Form (PR20-F03)
- Sample Acceptance Exceptions Log (PR20-F04)
- Sample Requirements, Transport Systems and Method Review Form (PR20-F06)
- Guide: ISO 15189 documentation checklist
Clause references are to ISO 15189:2022; check them against your licensed copy of the standard.